Management and operation structure
2.1 The Association shall comprise of Members (hereinafter referred as “the Members”) approved in accordance with the BLA on criteria, terms and conditions for membership.2.2 Classification and type of Membership
a. Ordinary Member
Company registered with ACRA and operating migrant worker dormitories recorded with the Singapore government agencies and authorities (hereinafter refer as “the Authorities”).
b. Associate Member
Company registered with ACRA and carrying out dormitory-related business including supply of goods, produce and product, services provider, consultancy and general logistic support.
2.3 Member shall be represented by an Authorized Representative acting in their personal capacity.
2.4 The Association shall be managed by an elected Council (hereinafter referred as “the Council”) consisting of ten (10) Council Members for the term of office herein stated.
2.5 The formation of the General Council shall comprise of at least seven (7) elected and appointed members of the Council must operate dormitories with a total capacity of at least 2,000 beds.
2.6 The decision accepted in the Council shall be by a simple majority.
2.7 The Council shall elect five (5) of its Council Members to hold the following positions as Office Bearers (hereinafter referred as “the Officer Bearers):
a. President
Duties include acting as chairman in the Annual General Meeting, Extraordinary General Meeting and Council meeting and in-charge of all policies and directions of the Association
b. 1st Vice President
Duties include acting on behalf of President in his absence and in-charge of Association matters as designated by the President
c. 2nd Vice President
Duties include acting on behalf of President in his absence and in-charge of Association matters as designated by the President
d. Secretary General
Duties include management of secretariat and daily operation of the Association
e. Treasurer
Duties include finance and accounting management of the Association and all related matters
2.8 The Office Bearers shall become the Directors of the Association and recorded with ACRA.
2.9 Term of Office service for the Council and Officer Bearers shall not exceed 2 years.
2.10 The position of President shall be held by a Member for a maximum 2 continuous terms only.
2.11 The Council Members to be elected by the Ordinary Members in the Annual General Meeting in accordance with the BLA on criteria, terms and conditions for election process.
2.12 Ordinary Members are entitled to 1 vote each in the Annual General Meeting and Extraordinary General Meeting. All Ordinary Members must have paid the annual subscription fees before being entitled to vote. Voting can be done by proxy.
2.13 The quorum for the Annual General Meeting shall be twice the number of Members forming the current Council or 10% of total membership whichever lesser but not less than the number of Office Bearers of the Association.
2.14 The decision accepted in the Annual General Meeting shall be by a simple majority of the eligible votes.
2.15 The election of the Council Members shall be held at the Annual General Meeting and nomination for election of Council Member shall be proposed by one (1) Member and seconded by another Member and submitted to the Secretary General at least 7 days before the date of the Annual General meeting.
2.16 Only Singapore Citizen or Permanent Resident shall be eligible for nomination to be elected as Council Members.
2.17 The election of the position of Office Bearers shall be held in the first meeting of the new term of the Council, and where such meeting shall not be held more than 30 days after the AGM where the new council was elected.
2.18 Except for the 1st Council, the Office Bearer position shall only be eligible to Authorized Representatives who has served minimum 1 year with the Member registered in the membership record of the Association.
2.19 The employees of the Association forming the Secretariat shall report to the Council and managed by the Council.
2.20 The Council shall form committee on any subject matters. The committee must comprise minimum one (1) Member of the Association and others approved by the Council.
2.21 The Council to have meeting on monthly basis and each Council Member must have minimum 50% attendance of meetings held failing which the said Council Member shall automatically resign from all related official position and shall no longer hold the position of elected Council Member in the Council.
2.22 Notice of Council meeting shall be given 7 days before date of Council meeting.
2.23 All Council meeting minutes to be recorded and approved by the Secretary General.
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